Precinct Organization

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July 23, 2011 by lowercreek

This information will be covered at the next precinct meeting.

Information below taken straight from NC GOP training materials.

“Organize the whole state so that every Whig can be brought to the polls.  Divide the county into small districts and appoint in each a sub-committee.  Make a perfect list of all the votes and ascertain with certainty for whom they will vote.  Keep a constant watch on the doubtful votes and have them talked to by those in whom they have the most confidence.  And on election day see that every Whig is brought to the polls.”

~ Abraham Lincoln, February 21, 1849


Motivating the Troops

• Give people tasks – delegate
• Assess strengths and weaknesses
• Prepare action plans (what, who, when)
• Establish deadlines for activities
• Keep accurate data (printed and electronic)
• Constantly remind them of the importance of the
tasks at hand
• Find a job for them to do
• Reward faithful members
• Always say “Thank You”


Finding Precinct Chairmen

• Activists
• Contributors
• Auxiliary Members
• Coalition Groups
Once Precinct Chair Identified
• Lives in the precinct
• Manager of party affairs in precinct
• Point person for the party in the precinct


Duties of a Precinct Chair

• Serve on County Executive Committee (per Plan of Organization)
• Serve as the Republican Party’s liaison in precinct
• Hold Precinct Meetings
• Recruit & train precinct volunteers
• Identify and register Republicans in your precinct
• Recruit judges, poll-workers and observers
– Be familiar with HAVA (ballot security on election day)
• Voter canvassing and voter registration
• Recruit volunteers to hand out literature at the polls
• Organize volunteers to get voters to the polls on Election Day
• Assist at headquarters
• Take Voter Vault training for access to registration files


Voter Vault

• Database of Registered Voters
• Can identify households
• Useful for finding people in groups (NRA, church affiliation, pro-life, etc. (caution – not always accurate)
• Used to create Call lists
• Used to create Walking lists
• Organized and maintained by the Republican National Committee
• Need to be trained by a certified Trainer to be able to access


County Executive Committee MEMBERSHIP
(Small Counties)

1. County Officers
2. Precinct Chairmen (per your Plan of Organization)
3. Elected Officials
4. Finance Committee Chairman
5. At-Large Members
6. Auxiliary Chairs- Women’s Clubs, TARS, CR’s, Men’s Clubs, YR’s, **

** Organizing Auxiliary Groups

• Find interested individuals
• Minimum of 10 people needed for all auxiliary groups
• Provide initial funding if possible
• The more organized groups in a County the more volunteers


• Audit
• Budget/Finance
• Communication/Public Relations
• Candidate Recruitment
• Volunteer
• Voter Registration
• Ad Hoc as needed


Other Important Functions

• Local website/web presence
• Develop a calendar
• Written strategic plan
• Budget and fundraising plans
• Media and communication
• Candidate recruitment
• Training- Voter Vault, Precincts, Judges, Poll Workers, etc.


The NC GOP recommends the following resources at the end other recruitment handbook.

􀂄 Civitas ( “Conservative Citizen”
􀂄 North Carolina Family Policy Council (
􀂄 The John Lock Foundation (
􀂄 The Carolina Journal (
􀂄 NCGOP Website, Links Page for a listing of numerous resources (
􀂄 Americans for Prosperity (
􀂄 Freedom Works (

Link for this full training manual.


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